Document management software lets organizations to collect, organize and store files in any format. Its robust features facilitate an effortless workflow, cut down on manual data entry tasks and automate business processes. It also reduces conflicting data as well as communication errors and unproductive delay while helping teams collaborate more efficiently.
Documents can be labeled to help users sort information and locate it easily, whether they’re scanned or taken electronically. This feature also simplifies the process of document creation, using built-in workflows that automatically move it through pre-defined steps to ensure smooth transition.
In a world where employees regularly work on projects outside of their office–whether it’s for a client meeting or project launch, or conference call, document management systems provide a central repository, making it easy to access and share files from any location. It also eliminates having to search across different devices and cloud-based platforms, applications or other platforms. This can be a lengthy process which can result in disappointment and missed opportunities.
Many document management platforms offer mobile apps that allow team members working from remote locations to quickly record details, which are then transferred to the central repository after internet connectivity is restored. Streamlined workflows and a secure user-friendly interface help companies increase productivity. For example, the file-sharing platform Hightail offers a free account and affordable plans that are ideal for creative companies that depend on large images or video files. It also has offline mode so that team members can continue to work even without an internet connection and upload their changes after they return to their office.